Responsibilities Tasks
Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other documents
Plan and organize daily operations
Record and draft minutes from meetings, symposiums and conferences
Establish administrative methods
Set and confirm appointments
Answer the telephone and transfer calls and messages
Monitor analysis of data and information concerning employees
Respond to inquiries by email
Compile data, statistics and other information
Monitor report preparation
Answer employee questions and resolve complaints
Order office supplies and maintain inventory
Organize travel, establish itineraries and make reservations
Welcome visitors, direct them to the appropriate employee or department
Establish and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Maintain up-to-date files and records
Experience and Specialization
Management systems (gis or db)
MS Excel
MS Windows
MS Word
Electronic calendar
Database software
Desktop publishing software
Human resources software
MS Office
Email
Technical terminology
Business
Area of Specialization
Correspondence
Reports and files
Statistics
Invoices
Tables, charts and diagrams
Operational process management
Additional Information
Safety and Security
Criminal record check
Transportation and travel information
Possesses means of transportation
Possesses a vehicle
Willing to travel occasionally
Valid driver's license
Working Conditions and Physical Abilities
Tight deadlines
Attention to detail
Repetitive tasks
Personal Qualities
Ability to perform multiple tasks simultaneously
Excellent oral communication
Excellent written communication
Flexibility
Judgment
Sense of organization
Teamwork
Precise
Customer-focused attitude
Reliable
Time management
Accountability
Ability to learn quickly
