Responsibilities Tasks
Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other documents
Plan and organize daily operations
Record and draft minutes of meetings, conferences and seminars
Establish administrative methods
Schedule and confirm appointments
Answer the telephone and transfer calls and messages
Monitor the analysis of data and information concerning employees
Respond to information requests by email
Compile data, statistics and other information
Oversee the preparation of reports
Answer employee questions and resolve complaints
Order office supplies and maintain inventory
Organize travel, establish itineraries and make reservations
Greet incoming visitors, direct them to the appropriate employee or department
Establish and maintain manual and computerized filing systems for information records
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Maintain and manage digital databases
Keep records and registers up to date
Experience and Specialization
Management systems (gis or db)
MS Excel
MS Windows
MS Word
Electronic calendar
Database software
Desktop publishing software
Human resources software
MS Office
Email
Technical terminology
Business
Area of specialization
Correspondence
Reports and files
Statistics
Invoices
Charts, graphs and diagrams
Operational process management
Additional Information
Safety and security
Criminal record verification
Transportation and travel information
Possesses means of transportation
Work conditions and physical capabilities
Attention to detail
Repetitive tasks
Personal qualities
Ability to perform multiple tasks simultaneously
Excellent oral communication
Excellent written communication
Flexibility
Judgment
Organizational skills
Teamwork
Accurate/Precise
Customer-focused attitude
Reliable
Time management
Accountability
Ability to learn quickly
Who can apply?
This job is open to candidates in Canada and abroad.
