Administrative Assistant - Office

Work Environment: Healthcare institution, establishment or clinic

Responsibilities Tasks:
- Plan and organize daily operations
- Record and draft minutes from meetings, seminars and conferences
- Schedule and confirm appointments
- Answer phone calls and transfer calls and messages
- Respond to information requests via email
- Compile data, statistics and other information
- Organize travel, establish itineraries and make reservations
- Establish and maintain manual and computerized filing systems for information files
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital databases
- Perform general accounting tasks
- Conduct performance reviews

Experience and Specialization:
- Management information systems (MIS or DB)
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Email

Additional Information:
Working Conditions and Physical Capabilities:
- Ability to work independently
- Fast-paced work environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with near autonomy

Personal Qualities:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgment
- Organizational skills
- Teamwork
- Accuracy
- Customer-focused attitude
- Reliability
- Time management
- Adaptability
- Accountability
- Sense of responsibility
- Due diligence
- Ability to learn quickly